Hygienist Event Checklist

Hygienist Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Hygienist live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Hygienist In-Person Event Ideas

1. Dental conferences and seminars for continuing education.
2. Dental hygiene workshops and training sessions.
3. Dental hygiene association meetings and networking events.
4. Dental hygiene job fairs and career expos.
5. Dental hygiene student orientation and graduation ceremonies.
6. Dental hygiene volunteer events and community outreach programs.
7. Dental hygiene research symposiums and poster presentations.
8. Dental hygiene product launches and demonstrations.
9. Dental hygiene team-building retreats and workshops.
10. Dental hygiene professional development retreats and conferences.
11. Dental hygiene certification and licensure exams.
12. Dental hygiene trade shows and exhibitions.
13. Dental hygiene awareness campaigns and public health events.
14. Dental hygiene school open houses and information sessions.
15. Dental hygiene study clubs and discussion groups.
16. Dental hygiene faculty and staff meetings and trainings.
17. Dental hygiene advisory board meetings and consultations.
18. Dental hygiene patient appreciation events and celebrations.
19. Dental hygiene continuing education cruises or retreats.
20.

Hygienist Remote Event Ideas

1. Webinars on oral hygiene techniques and best practices.
2. Virtual conferences for dental professionals to discuss advancements in hygiene.
3. Online workshops on infection control and sterilization protocols.
4. Live streaming sessions on proper dental equipment maintenance.
5. Virtual training programs for hygienists on new dental technologies.
6. Online forums for hygienists to share experiences and seek advice.
7. Web-based courses on patient education and communication skills.
8. Virtual networking events for hygienists to connect with industry experts.
9. Online seminars on periodontal disease prevention and treatment.
10. Web-based quizzes and assessments to test hygienists’ knowledge.
11. Virtual panel discussions on emerging trends in dental hygiene.
12. Online support groups for hygienists to discuss work-related challenges.
13. Webinars on ergonomics and injury prevention for hygienists.
14. Virtual career fairs for hygienists to explore job opportunities.
15. Online workshops on effective patient scheduling and time.

Event Design

1. Determine the event objectives and target audience.
2. Research and gather relevant information about the event theme, content, and logistics.
3. Create a detailed event design plan, including the layout, branding, and visual elements.
4. Develop a comprehensive event schedule and timeline.
5. Design event invitations, promotional materials, and registration forms.
6. Create visually appealing presentations, slides, and multimedia content.
7. Design event signage, banners, and displays for both online and in-person settings.
8. Develop interactive and engaging activities or games for attendees.
9. Design event badges, name tags, and lanyards for identification purposes.
10. Create digital assets such as social media graphics, email templates, and website banners.
11. Collaborate with vendors or suppliers to design event merchandise or giveaways.
12. Ensure all design assets align with the event’s branding guidelines and visual identity.
13. Test and review all design assets for accuracy, functionality, and visual appeal.
14. Make necessary…(request a template for further details)

Event Promotion

As a hygienist, the promotion strategy for running an online or in-person event would involve several key steps. Firstly, it would be important to identify the target audience for the event, whether it is dental professionals, patients, or both. This would help in tailoring the promotional materials and messages to effectively reach and engage the intended audience.

Next, the promotion strategy would involve utilizing various marketing channels to create awareness and generate interest in the event. This could include creating a dedicated event website or landing page, sending out email invitations to relevant contacts, leveraging social media platforms to share event details and updates, and even partnering with dental associations or organizations to reach a wider audience. Additionally, offering incentives such as early bird registration discounts or exclusive content can help drive registrations and attendance for the event.

Hygienist In-Person Event Run Sheet

Event Day Run Sheet for a Hygienist:

1. Arrive at the event venue early to set up the dental hygiene station.
2. Ensure all necessary dental equipment and supplies are in place, including dental chairs, instruments, gloves, masks, and sterilization equipment.
3. Review the schedule of appointments and prepare patient files accordingly.
4. Greet patients as they arrive and guide them to the waiting area.
5. Maintain a clean and organized workspace throughout the event.
6. Follow proper infection control protocols, including hand hygiene and sterilization of instruments between patients.
7. Conduct thorough dental cleanings and screenings for each patient, addressing their specific oral health needs.
8. Provide oral hygiene education and recommendations for patients to maintain good dental health.
9. Document patient treatments and recommendations accurately in their files.
10. Assist with any emergencies or unexpected situations that may arise during the event.
11. Communicate with event organizers and other healthcare professionals to ensure a smooth flow of patients.
12…(request a template for further details)

Hygienist Remote Event Run Sheet

1. Set up the online event platform and ensure all necessary features are functional.
2. Test audio and video equipment to ensure clear communication during the event.
3. Prepare and distribute event agenda and any necessary materials to participants in advance.
4. Coordinate with speakers and ensure they have the necessary technology and materials for their presentations.
5. Conduct a final run-through of the event platform to familiarize yourself with its features and troubleshoot any potential issues.
6. Monitor participant registrations and send reminders to those who have not yet signed up.
7. Start the event on time and welcome participants, providing any necessary instructions or guidelines.
8. Introduce speakers and facilitate smooth transitions between presentations.
9. Monitor the chat or Q&A feature to address participant questions or concerns in real-time.
10. Record the event for future reference or for participants who may have missed it.
11. Thank participants for attending and provide any follow-up information or resources.
12. Collect feedback from participants to evaluate the success of the…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Hygienist event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.