Cartographer Event Checklist

Cartographer Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Cartographer live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Cartographer In-Person Event Ideas

A cartographer would need to plan events such as map exhibitions, cartography conferences, workshops on map-making techniques, field trips for data collection, map release parties, map competitions, map fairs, map symposiums, map lectures, map seminars, map training sessions, map hackathons, map networking events, map showcases, map demonstrations, map education programs, map tours, map workshops for schools, map open houses, map gallery openings, map book signings, map panel discussions, map roundtables, map trade shows, map product launches, map user group meetings, map research presentations, map data collection expeditions, map collaboration sessions, map design workshops, map technology showcases, map industry conferences, map career fairs, map mentorship programs, map community outreach events, map historical tours, map conservation workshops, map art exhibitions, map storytelling events, map geocaching events, map geology field trips, map navigation training, map surveying workshops, map GIS training, map geos.

Cartographer Remote Event Ideas

1. Virtual map exhibitions to showcase the latest cartographic advancements.
2. Online workshops and training sessions for aspiring cartographers.
3. Webinars on the use of GIS (Geographic Information System) software for mapping.
4. Virtual conferences for cartographers to share research and network.
5. Online map design competitions to encourage creativity in cartography.
6. Live streaming of map-making tutorials for beginners.
7. Web-based seminars on cartographic techniques and best practices.
8. Virtual panel discussions with renowned cartographers on industry trends.
9. Online forums and discussion boards for cartographers to exchange ideas.
10. Virtual field trips using interactive maps to explore different geographic regions.
11. Online map quizzes and trivia games to test cartographic knowledge.
12. Web-based workshops on using drones for aerial mapping.
13. Virtual meetups for cartographers to connect and collaborate.
14. Online mapathons to crowdsource mapping data for humanitarian projects.
15. Webinars on cartographic data visualization techniques.

Event Design

1. Gather event requirements and objectives from the client or team.
2. Research and gather relevant data, maps, and geographic information.
3. Analyze the data and determine the most suitable map design for the event.
4. Create a rough sketch or concept of the map layout and design.
5. Use specialized software to create a digital version of the map.
6. Incorporate necessary details such as landmarks, routes, and points of interest.
7. Ensure the map is visually appealing and easy to understand.
8. Review and revise the map design based on feedback from the client or team.
9. Finalize the map design and prepare it for printing or digital distribution.
10. Coordinate with printers or digital platforms to ensure proper delivery of the map.
11. Test the map design for accuracy and functionality.
12. Make any necessary adjustments or corrections to the map design.
13. Provide the final map design to the client or team for approval.
14. Assist with the implementation and distribution of…(request a template for further details)

Event Promotion

As a cartographer, promoting an online or in-person event would require a strategic approach to reach the target audience effectively. Firstly, utilizing social media platforms such as Twitter, Facebook, and Instagram would be essential. Creating visually appealing graphics and sharing them across these platforms can generate interest and attract potential attendees. Additionally, collaborating with relevant influencers or organizations in the field of cartography can help expand the event’s reach and credibility.

Secondly, leveraging email marketing would be crucial in promoting the event. Building a mailing list of individuals interested in cartography and sending out personalized invitations or newsletters can create a sense of exclusivity and encourage attendance. Including compelling content, such as sneak peeks of the event program or testimonials from previous attendees, can further entice potential participants. Furthermore, utilizing targeted online advertisements on platforms like Google Ads or LinkedIn can help reach a wider audience and increase event visibility.

Cartographer In-Person Event Run Sheet

1. Arrive at the event venue early to set up the cartography station.
2. Ensure all necessary maps, charts, and equipment are organized and ready for use.
3. Greet participants and provide them with an overview of the cartography activities available.
4. Offer guidance and assistance to participants in creating their own maps or navigating existing ones.
5. Conduct mini-workshops or demonstrations on map reading and interpretation.
6. Monitor the cartography station to ensure a smooth flow of participants and address any technical issues.
7. Collaborate with other event staff to coordinate timing and logistics for any map-related competitions or challenges.
8. Maintain a clean and organized cartography station throughout the event.
9. Collect feedback from participants and address any concerns or questions they may have.
10. Pack up all cartography materials and equipment at the end of the event, ensuring everything is accounted for.
11. Provide a summary report to event organizers, highlighting the success and impact of the cartography activities…(request a template for further details)

Cartographer Remote Event Run Sheet

Event Day Run Sheet for an Online Event:

1. Set up the virtual event platform and ensure all necessary features are functional.
2. Test audio and video equipment to ensure clear communication and visibility.
3. Coordinate with speakers and provide them with necessary login details and technical support.
4. Create a schedule for the event, including session timings and breaks.
5. Prepare and share the event agenda with participants, including any pre-event materials.
6. Monitor participant registrations and send reminders to registered attendees.
7. Conduct a final run-through of the event platform to ensure smooth navigation and functionality.
8. Start the event on time and welcome participants, providing any necessary instructions.
9. Introduce speakers and facilitate smooth transitions between sessions.
10. Monitor the chat or Q&A feature for participant questions and address them promptly.
11. Ensure all technical aspects, such as screen sharing and slide presentations, are working properly.
12. Keep track of time and ensure sessions stay on schedule.
13. Engage with participants…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Cartographer event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.