Tool Pushers Event Checklist

Tool Pushers Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Tool Pushers live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Tool Pushers In-Person Event Ideas

1. Rig mobilization and demobilization events.
2. Safety meetings and training sessions for crew members.
3. Equipment maintenance and inspection schedules.
4. Well drilling and completion operations.
5. Rig crew rotations and shift schedules.
6. Supply chain management for ordering and delivering necessary equipment and materials.
7. Rig upgrades and modifications.
8. Emergency response drills and exercises.
9. Health and wellness programs for crew members.
10. Rig relocation and setup events.
11. Client meetings and negotiations.
12. Job fairs and recruitment events.
13. Rig decommissioning and retirement plans.
14. Vendor and supplier meetings for sourcing necessary equipment and services.
15. Crew competency assessments and training programs.
16. Environmental impact assessments and mitigation plans.
17. Rig inspections and audits.
18. Community engagement events and initiatives.
19. Incident investigations and corrective action planning.
20. Performance reviews and goal-setting sessions for crew members.

Tool Pushers Remote Event Ideas

1. Webinars: Plan and organize online educational sessions for industry professionals.
2. Virtual conferences: Coordinate virtual events where participants can attend sessions, network, and engage with exhibitors.
3. Online workshops: Arrange interactive workshops conducted remotely, providing hands-on learning experiences.
4. Live streaming events: Manage live broadcasts of industry-related events, ensuring smooth streaming and audience engagement.
5. Virtual trade shows: Organize online exhibitions where companies can showcase their products and services to a global audience.
6. Online networking events: Plan virtual gatherings to facilitate professional connections and networking opportunities.
7. Webcasts: Coordinate the production and distribution of live or pre-recorded video content for educational or promotional purposes.
8. Virtual panel discussions: Arrange online panel discussions with industry experts to share insights and engage with the audience.
9. Online product launches: Coordinate virtual events to introduce new products or services to customers and stakeholders.
10. Virtual team-building activities: Plan remote activities to foster team collaboration and boost morale among distributed.

Event Design

1. Determine event goals and objectives.
2. Develop a theme and branding for the event.
3. Create a logo and visual identity for the event.
4. Design marketing materials such as flyers, posters, and social media graphics.
5. Develop a website or landing page for the event.
6. Design event signage and wayfinding.
7. Create presentation materials such as slides and handouts.
8. Design event merchandise such as t-shirts and tote bags.
9. Develop a seating chart and floor plan for the event.
10. Create event badges or name tags for attendees…(request a template for further details)

Event Promotion

In order to successfully promote an online or in-person event as a Tool Pusher, several strategies need to be implemented. Firstly, utilizing social media platforms such as Facebook, Twitter, and LinkedIn can help reach a wider audience. Creating engaging posts, sharing event details, and encouraging followers to share the event with their networks can generate buzz and increase attendance. Additionally, collaborating with industry influencers or relevant organizations can help expand the event’s reach and credibility.

Secondly, leveraging email marketing can be an effective way to promote the event. Sending personalized invitations to targeted individuals or groups within the industry can create a sense of exclusivity and increase interest. Including compelling event details, such as guest speakers or unique offerings, can entice recipients to register and attend. Furthermore, offering early bird discounts or limited-time promotions can create a sense of urgency and encourage early sign-ups. Overall, a combination of social media marketing and targeted email campaigns can help maximize the promotion efforts for an online or in-person event as a Tool Push.

Tool Pushers In-Person Event Run Sheet

1. Arrive at the event venue early to ensure all necessary equipment and materials are in place.
2. Conduct a safety briefing with all staff and volunteers to ensure everyone is aware of potential hazards and emergency procedures.
3. Coordinate with vendors and suppliers to ensure timely delivery of required equipment, food, and beverages.
4. Set up registration area, including tables, chairs, and signage, to efficiently check-in attendees.
5. Assign staff members to different areas, such as registration, information desk, and event activities, to ensure smooth operations.
6. Conduct a final walkthrough of the event space to ensure all areas are clean, organized, and ready for attendees.
7. Monitor the event schedule and coordinate with speakers, performers, and presenters to ensure they are ready and on time.
8. Oversee the setup and operation of audiovisual equipment, including microphones, projectors, and screens, to ensure seamless presentations.
9. Continuously monitor the event flow and address any issues or concerns…(request a template for further details)

Tool Pushers Remote Event Run Sheet

1. Pre-event:
– Confirm event date, time, and duration with the client.
– Coordinate with the technical team to ensure all necessary equipment and software are set up and tested.
– Prepare a detailed schedule of the event, including speakers, presentations, and breaks.
– Share the event agenda and any required materials with participants in advance.
– Conduct a final run-through of the event with the technical team to address any potential issues.

2. Event day:
– Arrive early to ensure all equipment is functioning properly.
– Greet participants and provide them with any necessary instructions or materials.
– Introduce speakers and manage their presentation slides or videos.
– Monitor the chat or Q&A feature to address participant questions or concerns.
– Coordinate with the technical team to troubleshoot any technical difficulties.
– Keep track of time and ensure the event stays on schedule.
– Facilitate smooth transitions between speakers and sessions.
– Engage with participants and encourage active participation.
– Conclude the event by thanking participants…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Tool Pushers event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.