Quilter Event Checklist

Quilter Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Quilter live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Quilter In-Person Event Ideas

A quilter in this job would need to plan quilt shows, quilting workshops, quilting retreats, quilting classes, quilting conferences, quilting competitions, quilting demonstrations, quilting fundraisers, quilting exhibitions, quilting meetups, quilting guild meetings, quilting symposiums, quilting lectures, quilting trunk shows, quilting open houses, quilting sales events, quilting charity drives, quilting fabric swaps, quilting block parties, quilting quilt-a-longs, quilting charity auctions, quilting book signings, quilting product launches, quilting fashion shows, quilting panel discussions, quilting community outreach events, quilting holiday parties, quilting themed cruises, quilting farm tours, quilting shop hops, quilting bus tours, quilting quilt walks, quilting quilt bazaars, quilting quilt markets, quilting quilt fairs, quilting quilt festivals, quilting quilt retreats, quilting quilt camps,.

Quilter Remote Event Ideas

1. Virtual quilting workshops and classes
2. Online quilting competitions and challenges
3. Webinars on quilting techniques and tips
4. Virtual quilt shows and exhibitions
5. Online quilting retreats and conferences
6. Live streaming quilting demonstrations and tutorials
7. Quilting-themed online fundraisers and charity events
8. Virtual quilting meetups and social gatherings
9. Online quilting forums and discussion groups
10. Quilting-themed online auctions and sales
11. Virtual quilting mentorship programs
12. Online quilting supply and fabric shopping events
13. Quilting-themed online book clubs and reading groups
14. Virtual quilting design and pattern workshops
15. Online quilting challenges and collaborations with other artists
16. Quilting-themed online trivia nights and game shows
17. Virtual quilting expos and trade shows
18. Online quilting technique masterclasses
19. Quilting-themed online podcasts and interviews.

Event Design

1. Understand the event requirements and objectives.
2. Research and gather inspiration for the event design.
3. Create a mood board to visualize the desired aesthetic.
4. Develop a color palette that aligns with the event theme.
5. Design a logo or branding elements for the event.
6. Create custom graphics and illustrations for promotional materials.
7. Design invitations, posters, and other print materials.
8. Develop a website or landing page for online registration.
9. Design social media graphics and banners for event promotion.
10. Create signage and banners for the event venue.
11. Design name badges, lanyards, and other attendee materials.
12. Develop a stage backdrop or set design for in-person events.
13. Design PowerPoint or presentation templates for speakers.
14. Create digital assets for virtual event platforms.
15. Design merchandise or promotional items for event giveaways.
16. Collaborate with printers or vendors to ensure quality production.
17. Review and revise designs based on feedback and client…(request a template for further details)

Event Promotion

As a quilter, promoting an online or in-person event requires a strategic approach to reach the target audience effectively. Firstly, utilizing social media platforms such as Instagram, Facebook, and Pinterest can be highly beneficial. Creating visually appealing posts showcasing the event details, including date, time, location, and any special features, can attract quilters who are interested in attending. Engaging with the quilting community by joining relevant groups and forums, sharing sneak peeks of the event, and encouraging participants to share their excitement can generate buzz and increase attendance.

Additionally, collaborating with influential quilters or bloggers can significantly boost promotion efforts. Partnering with well-known quilters to create sponsored content, hosting giveaways, or offering exclusive discounts can help reach a wider audience and build credibility for the event. Utilizing email marketing campaigns to reach out to existing customers and potential attendees can also be effective. Sending personalized invitations, sharing testimonials from previous events, and offering early bird registration discounts can create a sense of exclusivity and urgency.

Quilter In-Person Event Run Sheet

1. Arrive at the event venue early to set up registration area, display tables, and seating arrangements for attendees.
2. Ensure all necessary equipment, such as microphones, projectors, and audio systems, are in working order.
3. Greet and assist attendees as they arrive, providing them with name tags and event materials.
4. Introduce the event agenda and speakers, making sure to keep the event running on schedule.
5. Coordinate with vendors and sponsors to ensure their booths and displays are set up properly.
6. Facilitate networking opportunities by organizing icebreaker activities or designated networking sessions.
7. Oversee the quilter competition, ensuring participants have the necessary materials and judging criteria.
8. Coordinate breaks and refreshments for attendees, ensuring they are provided at appropriate times.
9. Manage any unexpected issues or emergencies that may arise during the event, ensuring the safety and satisfaction of all attendees.
10. Conclude the event by thanking attendees, speakers, and sponsors for their…(request a template for further details)

Quilter Remote Event Run Sheet

1. Set up virtual event platform and test all features, ensuring smooth user experience.
2. Coordinate with speakers and provide them with necessary information and technical support for their presentations.
3. Create and distribute event schedule to participants, including session timings and topics.
4. Monitor registration and attendee list, ensuring all participants receive necessary login details.
5. Conduct a pre-event run-through with speakers to ensure they are comfortable with the virtual platform and their presentations.
6. Start the event on time, welcoming participants and introducing the first speaker.
7. Monitor chat and Q&A functions, addressing any technical issues or questions from participants.
8. Keep track of time and ensure each session adheres to the schedule, providing gentle reminders to speakers if needed.
9. Engage with participants through interactive features, such as polls or surveys, to maintain their interest and involvement.
10. Conclude the event by thanking participants and speakers, providing any necessary follow-up information or resources.
11. Collect feedback from participants to evaluate…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Quilter event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.