Processing Archivist Event Checklist

Processing Archivist Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Processing Archivist live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Processing Archivist In-Person Event Ideas

1. Organizing and coordinating archival conferences and symposiums.
2. Planning and executing archival workshops and training sessions.
3. Arranging and managing archival exhibitions and displays.
4. Coordinating archival tours and site visits for researchers and professionals.
5. Facilitating archival roundtable discussions and panel sessions.
6. Managing archival open houses and public outreach events.
7. Planning and executing archival fundraising events and galas.
8. Coordinating archival lectures and guest speaker events.
9. Organizing archival film screenings and documentary viewings.
10. Arranging archival book launches and author signings.
11. Managing archival preservation and conservation workshops.
12. Coordinating archival community engagement events and initiatives.
13. Planning and executing archival digitization and technology showcases.
14. Organizing archival networking events and meetups.
15. Coordinating archival oral history recording sessions and interviews.
16. Managing archival volunteer appreciation events and ceremonies.
17. Planning and executing archival research symposiums and colloqu.

Processing Archivist Remote Event Ideas

1. Virtual conferences and symposiums to showcase archival collections and research findings.
2. Online exhibitions to engage audiences with digitized archival materials.
3. Webinars and workshops on archival processing techniques and best practices.
4. Virtual tours of archival repositories to provide access to remote users.
5. Online fundraising campaigns to support archival preservation and digitization projects.
6. Virtual networking events to connect archivists and professionals in the field.
7. Online training sessions for staff and volunteers on archival software and systems.
8. Web-based forums and discussion boards for knowledge sharing among archivists.
9. Virtual open houses to promote awareness and understanding of archival work.
10. Online archival fairs to showcase collections from various institutions.
11. Digital preservation webinars to educate on preserving digital records.
12. Online archival competitions and challenges to encourage participation and engagement.
13. Virtual archival internships and mentorship programs for aspiring archivists.
14. Online archival conferences for professional development and networking.
15.

Event Design

1. Gather all relevant information and materials for the event, such as event theme, target audience, and any existing branding guidelines.
2. Conduct research on industry trends and competitor events to ensure the event design is up-to-date and unique.
3. Develop a comprehensive event design plan, including visual elements such as logos, banners, and promotional materials.
4. Create a cohesive visual identity for the event, ensuring all design assets align with the event’s theme and branding guidelines.
5. Design and produce digital assets, such as website graphics, social media posts, and email templates, to promote the event online.
6. Design and produce print assets, such as flyers, posters, and brochures, for offline promotion and distribution.
7. Collaborate with the marketing team to ensure all design assets effectively communicate the event’s key messages and attract the target audience.
8. Iterate and refine design assets based on feedback from stakeholders, ensuring they meet the desired objectives and align with the event’s overall vision…(request a template for further details)

Event Promotion

As a Processing Archivist, one would need to develop a comprehensive promotion strategy for running an online or in-person event. Firstly, it would be crucial to identify the target audience and tailor the promotional efforts accordingly. For an online event, utilizing social media platforms, email marketing, and online advertisements would be effective in reaching a wider audience. Creating engaging content, such as teaser videos or blog posts, would help generate interest and attract participants. Additionally, collaborating with relevant influencers or organizations in the field could help expand the event’s reach.

For an in-person event, the promotion strategy would involve a mix of online and offline tactics. Utilizing social media platforms to create event pages, sharing updates, and running targeted advertisements would help generate buzz. Additionally, reaching out to local media outlets for coverage and distributing flyers or posters in relevant locations would help raise awareness among the local community. Collaborating with local businesses or organizations could also help in cross-promotion and attracting a diverse audience. Overall, a successful promotion strategy.

Processing Archivist In-Person Event Run Sheet

1. Arrive at the event venue early to set up registration area and display materials.
2. Ensure all necessary equipment, such as laptops and scanners, are in working order.
3. Greet attendees and guide them through the registration process, collecting necessary information.
4. Provide clear instructions on how to handle and process archival materials during the event.
5. Coordinate with speakers and presenters to ensure their materials are ready for display.
6. Monitor the event schedule and ensure sessions start and end on time.
7. Assist attendees with any technical issues or questions they may have.
8. Maintain a clean and organized workspace throughout the event.
9. Collect and organize any materials or documents used during the event for future reference.
10. Thank attendees for their participation and provide any necessary follow-up information.
11. Pack up equipment and materials at the end of the event, ensuring everything is accounted for.
12. Conduct a post-event evaluation to identify areas for improvement and make necessary adjustments for future events…(request a template for further details)

Processing Archivist Remote Event Run Sheet

1. Set up the online event platform, ensuring all necessary features are enabled and tested for smooth operation.
2. Coordinate with speakers and presenters to gather their presentation materials and ensure they are compatible with the online platform.
3. Create a detailed schedule for the event, including start and end times for each session, breaks, and Q&A sessions.
4. Send out invitations and reminders to registered participants, providing them with the necessary login information and instructions.
5. Conduct a thorough run-through of the event platform with all speakers and presenters to familiarize them with its features and troubleshoot any issues.
6. Test the audio and video equipment to ensure clear and uninterrupted communication during the event.
7. Monitor participant registrations and respond promptly to any inquiries or technical difficulties they may encounter.
8. Prepare a backup plan in case of any technical glitches or internet connectivity issues during the event.
9. Assign a team member to moderate the event, managing participant engagement, Q&A sessions, and troubleshooting any technical…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Processing Archivist event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.