Premises Event Checklist

Premises Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Premises live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Premises In-Person Event Ideas

1. Conferences
2. Seminars
3. Workshops
4. Trade shows
5. Product launches
6. Networking events
7. Corporate retreats
8. Team-building activities
9. Charity fundraisers
10. Gala dinners
11. Award ceremonies
12. Exhibitions
13. Training sessions
14. Panel discussions
15. Business meetings
16. Press conferences
17. Corporate parties
18. Employee recognition events
19. Sales meetings
20. Focus groups
21. Recruitment fairs
22. Job fairs
23. Open houses
24. Customer appreciation events
25. VIP events
26. Art shows
27. Fashion shows
28. Music concerts
29. Sporting events
30. Community festivals
31. Educational symposiums
32. Health and wellness expos
33. Food and beverage tastings
34. Book signings
35. Charity auctions
36. Trade missions
37. Investor meetings
38.

Premises Remote Event Ideas

1. Webinars: Organizing and coordinating online seminars or workshops for educational or promotional purposes.
2. Virtual conferences: Planning and managing online conferences, including scheduling sessions, coordinating speakers, and facilitating networking opportunities.
3. Online workshops: Creating and overseeing interactive virtual workshops on various topics.
4. Virtual trade shows: Coordinating online exhibitions where businesses can showcase their products or services.
5. Webcasts: Managing live streaming events, such as product launches or company announcements.
6. Online networking events: Organizing virtual gatherings to facilitate professional connections and networking opportunities.
7. Virtual team-building activities: Planning and executing online activities to enhance team collaboration and morale.
8. Online fundraising events: Creating and managing virtual campaigns or events to raise funds for a cause or organization.
9. Virtual job fairs: Organizing online events where job seekers can connect with potential employers.
10. Online panel discussions: Coordinating and moderating virtual panel discussions on specific topics or industries.
11. Virtual hackath.

Event Design

1. Determine the purpose and objectives of the event.
2. Conduct market research to identify target audience and their preferences.
3. Develop a theme or concept for the event.
4. Create a budget for the event, including design-related expenses.
5. Design a visually appealing logo and branding materials that align with the event theme.
6. Design and produce promotional materials such as flyers, posters, and banners.
7. Create a visually appealing website or landing page for the event.
8. Design and produce digital assets for social media promotion, including graphics and videos.
9. Develop a comprehensive event program or agenda.
10. Design and produce event signage, including directional signs and banners.
11. Create name badges, tickets, and other registration materials.
12. Design and produce event merchandise or promotional items.
13. Collaborate with vendors to design booth layouts and displays for in-person events.
14. Create visually engaging presentations or slideshows for speakers or workshops.
15. Design and produce event-related…(request a template for further details)

Event Promotion

The promotion strategy for running an online or in-person event would require a multi-channel approach to reach a wide audience. Firstly, creating a compelling event website or landing page with all the necessary details and registration information is crucial. This website should be optimized for search engines and include keywords relevant to the event to increase visibility. Additionally, utilizing social media platforms such as Facebook, Twitter, and LinkedIn to create event pages, share updates, and engage with potential attendees is essential. Paid advertising on these platforms can also be effective in reaching a larger audience.

Furthermore, leveraging email marketing campaigns to target individuals who have shown interest in similar events or have subscribed to newsletters can be highly effective. Sending personalized invitations, reminders, and exclusive offers can help generate excitement and encourage registrations. Collaborating with influencers or industry experts to promote the event through their networks can also significantly increase visibility and credibility. Lastly, utilizing traditional marketing tactics such as press releases, partnerships with relevant organizations, and offline advertising can help reach individuals who may not be.

Premises In-Person Event Run Sheet

1. Arrive at the premises early to ensure everything is set up and ready for the event.
2. Check that all necessary equipment, such as audiovisual systems and lighting, are in working order.
3. Coordinate with the venue staff to ensure proper setup of tables, chairs, and any other required furniture.
4. Confirm that all necessary permits and licenses are obtained and displayed as required by local regulations.
5. Conduct a final walkthrough of the premises to ensure cleanliness and safety.
6. Set up registration and check-in areas, ensuring that all necessary materials, such as name tags and attendee lists, are readily available.
7. Arrange for catering services, ensuring that food and beverages are delivered and set up on time.
8. Coordinate with vendors and suppliers to ensure timely delivery of any additional items required for the event.
9. Ensure that signage and directional materials are properly placed throughout the premises to guide attendees.
10. Conduct a final sound and lighting check to ensure optimal audiovisual experience for attendees…(request a template for further details)

Premises Remote Event Run Sheet

1. Ensure all necessary equipment and software are set up and functioning properly.
2. Test internet connection and ensure it is stable.
3. Prepare a detailed schedule of the event, including start and end times for each segment.
4. Coordinate with speakers and presenters to confirm their availability and technical requirements.
5. Create and distribute event invitations and registration links to participants.
6. Set up a virtual event platform or streaming service to host the event.
7. Conduct a final run-through of the event, including testing audio and video quality.
8. Assign staff members to monitor the event chat or Q&A feature and respond to participant inquiries.
9. Start the event on time and introduce speakers or presenters as scheduled.
10. Monitor the event’s progress and troubleshoot any technical issues that may arise.
11. Ensure smooth transitions between different segments of the event.
12. Engage with participants through interactive features, such as polls or surveys.
13. Record the event for future reference or on-demand…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Premises event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.