Corporate Travel Expert Event Checklist

Corporate Travel Expert Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Corporate Travel Expert live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Corporate Travel Expert In-Person Event Ideas

1. Organizing corporate conferences and seminars.
2. Coordinating team-building activities and retreats.
3. Planning executive board meetings and annual general meetings.
4. Arranging business networking events and trade shows.
5. Managing corporate incentive trips and reward programs.
6. Coordinating product launches and promotional events.
7. Organizing corporate training sessions and workshops.
8. Planning corporate holiday parties and celebrations.
9. Coordinating corporate charity events and fundraisers.
10. Managing corporate sponsorship events and partnerships.
11. Arranging corporate team outings and recreational activities.
12. Planning corporate award ceremonies and recognition events.
13. Coordinating corporate sales meetings and presentations.
14. Organizing corporate recruitment events and job fairs.
15. Managing corporate VIP visits and client entertainment events.
16. Planning corporate anniversary celebrations and milestones.
17. Coordinating corporate press conferences and media events.
18. Organizing corporate educational conferences and symposiums.
19. Managing corporate sports tournaments and competitions.

Corporate Travel Expert Remote Event Ideas

1. Virtual conferences and trade shows
2. Webinars and online training sessions
3. Virtual team building activities
4. Online product launches and demos
5. Virtual networking events
6. Web-based meetings and video conferences
7. Online workshops and seminars
8. Virtual career fairs and job interviews
9. Digital marketing campaigns and promotions
10. Virtual fundraising events
11. Online customer support and live chat sessions
12. Virtual hackathons and coding competitions
13. Web-based product testing and user feedback sessions
14. Online focus groups and market research surveys
15. Virtual press conferences and media briefings
16. Online award ceremonies and recognition events
17. Virtual team meetings and brainstorming sessions
18. Web-based sales presentations and pitches
19. Online training programs for employees and clients
20. Virtual trade missions and business matchmaking events.

Event Design

1. Understand the event objectives and target audience.
2. Create a design brief outlining the event theme, branding, and key messages.
3. Develop a logo and visual identity for the event.
4. Design promotional materials such as flyers, banners, and social media graphics.
5. Create a website or landing page for the event, ensuring it is visually appealing and user-friendly.
6. Design email templates for event invitations and updates.
7. Develop PowerPoint or Keynote templates for presentations during the event.
8. Design name badges, signage, and other on-site materials.
9. Create interactive elements like polls or surveys for online events.
10. Design event-specific merchandise or giveaways.
11. Collaborate with printers or vendors to ensure high-quality production of materials.
12. Conduct regular reviews and revisions to ensure all design assets align with the event’s objectives and branding…(request a template for further details)

Event Promotion

As a Corporate Travel Expert, the promotion strategy for running an online or in-person event would involve several key steps. Firstly, it would be crucial to identify the target audience for the event and understand their preferences and needs. This would help in tailoring the promotional messages and selecting the appropriate channels to reach them effectively. Secondly, creating a compelling event website or landing page with all the necessary information, such as date, time, location, agenda, and registration details, would be essential. This would serve as a central hub for promoting the event and attracting potential attendees.

In terms of promotion channels, utilizing social media platforms like LinkedIn, Twitter, and Facebook would be highly effective in reaching a wide audience. Sharing engaging content, such as event teasers, speaker profiles, and testimonials, would generate interest and encourage people to register. Additionally, leveraging email marketing campaigns to targeted lists of potential attendees, such as corporate travel managers or industry professionals, would help in driving registrations. Collaborating with industry influencers or partners.

Corporate Travel Expert In-Person Event Run Sheet

1. Arrive at the event venue early to ensure all necessary arrangements are in place.
2. Set up registration area with name tags, badges, and attendee lists.
3. Coordinate with vendors for catering, audiovisual equipment, and any other required services.
4. Conduct a final walkthrough of the event space to ensure everything is set up as planned.
5. Welcome and register attendees, providing them with event materials and answering any questions.
6. Introduce speakers and manage the event schedule, ensuring sessions start and end on time.
7. Monitor audiovisual equipment and troubleshoot any technical issues that may arise.
8. Coordinate with catering staff to ensure food and beverages are served as scheduled.
9. Assist attendees with any special requests or concerns throughout the event.
10. Collect feedback from attendees and address any issues or concerns promptly.
11. Oversee the event breakdown, ensuring all equipment and materials are packed up properly.
12. Conduct a post-event debrief with the team to discuss successes and…(request a template for further details)

Corporate Travel Expert Remote Event Run Sheet

1. Pre-event:
– Confirm event details with client, including date, time, and platform for the online event.
– Coordinate with IT team to ensure smooth setup and functioning of the online platform.
– Prepare event agenda and share it with all stakeholders.
– Conduct a technical rehearsal to test audio, video, and other technical aspects.

2. Event day:
– Arrive early to ensure all technical equipment is set up and functioning properly.
– Greet attendees and provide any necessary instructions for accessing the online event.
– Introduce speakers and facilitate smooth transitions between sessions.
– Monitor chat or Q&A features to address any attendee questions or concerns.
– Keep track of time and ensure the event stays on schedule.
– Troubleshoot any technical issues that may arise during the event.
– Coordinate with speakers to ensure they have the necessary resources and support.

3. Post-event:
– Collect feedback from attendees and speakers to evaluate the success of the event.
– Share event recordings or materials with attendees, if…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Corporate Travel Expert event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.