Choreographer Event Checklist

Choreographer Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Choreographer live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Choreographer In-Person Event Ideas

1. Dance rehearsals for performances.
2. Auditions to select dancers for upcoming projects.
3. Workshops and masterclasses to train aspiring dancers.
4. Choreography showcases to present new works.
5. Collaborative sessions with other artists to create interdisciplinary performances.
6. Costume fittings and design meetings for dance productions.
7. Stage and lighting rehearsals to ensure technical aspects of performances.
8. Dance competitions and festivals to showcase talent and gain recognition.
9. Fundraising events to support dance companies or projects.
10. Community outreach programs to engage with local audiences.
11. Dance conferences and symposiums to share knowledge and network.
12. Dance recitals for students to showcase their progress.
13. Site-specific performances in unique locations.
14. Dance galas and benefits to raise funds for charitable causes.
15. Dance tours to perform in different cities or countries.
16. Dance flash mobs to surprise and entertain the public.
17. Dance parties and social events to foster a sense of.

Choreographer Remote Event Ideas

1. Virtual dance workshops and masterclasses
2. Online auditions for dance performances or competitions
3. Live streaming of dance performances or rehearsals
4. Webinars on dance techniques or choreography
5. Online dance competitions or battles
6. Virtual dance showcases or festivals
7. Online dance classes for different skill levels
8. Web-based choreography challenges or contests
9. Virtual dance conferences or symposiums
10. Online dance forums or discussion panels
11. Digital dance collaborations with other artists or dancers
12. Online dance tutorials or instructional videos
13. Virtual dance rehearsals or choreography sessions
14. Web-based dance networking events or meetups
15. Online dance fundraisers or charity events
16. Virtual dance parties or social events
17. Webinars on dance history or cultural dance forms
18. Online dance fitness classes or workouts
19. Live streaming of dance rehearsals or behind-the-scenes footage
20. Web-based dance mentorship.

Event Design

1. Determine the theme and purpose of the event.
2. Create a detailed event plan, including the schedule and logistics.
3. Design the stage layout and set design, considering the choreography requirements.
4. Develop a lighting design that enhances the choreography and creates the desired ambiance.
5. Select appropriate music and sound effects that complement the choreography.
6. Create costumes and props that align with the choreography and overall event theme.
7. Coordinate with dancers and performers to ensure their costumes and props are suitable.
8. Rehearse the choreography with the performers, making any necessary adjustments.
9. Capture professional photographs and videos of the choreography for promotional purposes.
10. Design marketing materials, such as posters and flyers, to promote the event.
11. Create digital assets, including social media graphics and website banners, to generate online buzz.
12. Develop a ticketing system and design tickets or digital passes for attendees.
13. Prepare a backstage plan, including dressing rooms and…(request a template for further details)

Event Promotion

A choreographer organizing an online or in-person event would need to implement a comprehensive promotion strategy to ensure maximum attendance and engagement. Firstly, they could utilize social media platforms such as Instagram, Facebook, and Twitter to create buzz and generate interest. They could share behind-the-scenes footage, teasers of the performances, and testimonials from previous attendees to build anticipation. Additionally, they could collaborate with influencers or dance enthusiasts who have a large following to promote the event on their platforms, reaching a wider audience.

Furthermore, the choreographer could leverage email marketing by creating a mailing list of dance enthusiasts, students, and professionals. They could send out regular newsletters with updates on the event, exclusive discounts, and early bird ticket offers. This would help to maintain a direct line of communication with potential attendees and keep them engaged. Additionally, they could partner with local dance studios, schools, and community centers to distribute flyers and posters, ensuring that the event reaches a diverse range of individuals who may not be active on social media.

Choreographer In-Person Event Run Sheet

1. Arrive at the event venue early to set up the dance floor and props.
2. Coordinate with the sound and lighting technicians to ensure all technical aspects are in place.
3. Conduct a final rehearsal with the performers to ensure they are ready for the event.
4. Meet with the event organizer to discuss any last-minute changes or updates.
5. Welcome and brief the performers on the event schedule and their performance order.
6. Ensure all performers are in their designated areas and ready to go at the specified times.
7. Communicate with the stage manager to coordinate smooth transitions between performances.
8. Monitor the performers during their acts, providing feedback and guidance as needed.
9. Coordinate any costume changes or prop movements during the event.
10. Maintain a calm and organized backstage area, ensuring performers have everything they need.
11. Communicate with the event staff to address any issues or concerns that arise during the event.
12. Take note of any changes or adjustments made during the event for…(request a template for further details)

Choreographer Remote Event Run Sheet

1. Set up virtual event platform and test all features, including audio and video capabilities.
2. Coordinate with performers and ensure they have access to the virtual event platform.
3. Create a detailed schedule for the event, including rehearsal times and performance order.
4. Conduct virtual rehearsals with performers to ensure smooth execution on the event day.
5. Coordinate with technical team to ensure all equipment and software are functioning properly.
6. Prepare and distribute any necessary materials or instructions to performers and technical team.
7. Conduct a final run-through of the event, addressing any last-minute issues or concerns.
8. Monitor the event platform during the event to ensure smooth transitions between performances.
9. Provide cues and instructions to performers during the event to ensure a seamless flow.
10. Troubleshoot any technical issues that may arise during the event, working closely with the technical team.
11. Coordinate with event host or emcee to ensure smooth transitions and introductions.
12. Engage with the audience through chat…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Choreographer event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.