Campaign Fundraiser Event Checklist

Campaign Fundraiser Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Campaign Fundraiser live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Campaign Fundraiser In-Person Event Ideas

A campaign fundraiser is an in-person event that someone in this job would need to plan. This event involves organizing a gathering where supporters of a political campaign come together to raise funds. The planner would need to arrange the venue, coordinate with vendors for food and beverages, create a guest list, send out invitations, and manage the logistics of the event. They would also need to plan for speeches or presentations, entertainment, and any necessary permits or licenses.

Campaign Fundraiser Remote Event Ideas

: The event planner would need to plan and organize an online campaign fundraiser, including setting up a virtual platform for donations, coordinating with speakers or performers, promoting the event through social media and email marketing, and managing logistics such as ticket sales and live streaming.

Event Design

1. Determine the event theme and objectives.
2. Create a visually appealing logo and branding materials.
3. Design promotional materials such as flyers, posters, and social media graphics.
4. Develop a website or landing page for the event.
5. Design email templates for event invitations and updates.
6. Create registration forms and tickets.
7. Design event signage and banners.
8. Develop PowerPoint or Keynote presentations for speakers.
9. Design name badges and attendee materials.
10. Create event programs or agendas.
11. Design merchandise or promotional items.
12. Develop interactive elements for online events, such as virtual backgrounds or chat graphics.
13. Design stage backdrops or set designs for in-person events.
14. Create visual assets for event sponsorships or partnerships.
15. Design thank you cards or certificates for event participants or donors.
16. Develop video or animation assets for event promotions or presentations.
17. Design social media assets for pre-event, during-event, and post-event promotion.
18…(request a template for further details)

Event Promotion

In order to successfully promote an online or in-person event for a campaign fundraiser, the individual in this job would need to implement a comprehensive promotion strategy. Firstly, they would need to create engaging and visually appealing content for social media platforms such as Facebook, Twitter, and Instagram. This could include eye-catching graphics, compelling captions, and relevant hashtags to increase visibility and reach a wider audience. Additionally, they would need to collaborate with local media outlets to secure coverage and interviews to generate buzz and attract potential attendees. Utilizing email marketing campaigns would also be crucial, sending personalized invitations and updates to targeted lists of potential donors and supporters.

Furthermore, the individual would need to leverage the power of influencers and partnerships to amplify the event’s reach. This could involve reaching out to influential figures in the political or social sphere who align with the campaign’s values and asking them to promote the event to their followers. Collaborating with local businesses and organizations could also be beneficial, as they could help spread the word through their networks.

Campaign Fundraiser In-Person Event Run Sheet

Event Day Run Sheet for a Campaign Fundraiser:

1. Arrival and Setup:
– Arrive at the venue early to ensure everything is ready for the event.
– Set up registration tables, signage, and any audiovisual equipment needed.
– Arrange seating and decorations according to the event theme.

2. Registration and Check-In:
– Staff registration tables with volunteers to check-in guests.
– Provide name tags or badges for attendees.
– Collect any necessary payments or donations.

3. Welcome and Opening Remarks:
– Introduce the event host or campaign representative.
– Deliver a warm welcome and thank attendees for their support.
– Provide an overview of the event’s purpose and goals.

4. Guest Speakers and Presentations:
– Introduce guest speakers or campaign representatives.
– Ensure audiovisual equipment is working properly for presentations.
– Allow time for questions and answers after each presentation.

5. Fundraising Activities:
– Conduct live or silent auctions, raffles, or other fundraising activities.
– Clearly explain the rules…(request a template for further details)

Campaign Fundraiser Remote Event Run Sheet

1. Pre-event:
– Confirm event date, time, and platform (e.g., Zoom, livestream).
– Create event registration page and promote it through various channels.
– Coordinate with speakers, sponsors, and volunteers for their availability and roles.
– Prepare event agenda and share it with all stakeholders.
– Conduct technical rehearsals to ensure smooth running of the online platform.

2. Event day:
– Set up the virtual event platform, ensuring all necessary features are enabled.
– Test audio, video, and internet connectivity to avoid any technical glitches.
– Welcome attendees and provide instructions on how to navigate the online event.
– Introduce speakers and manage their presentation slides or videos.
– Monitor chat or Q&A features to address attendee questions or concerns.
– Coordinate with sponsors for any promotional activities or announcements.
– Keep track of time and ensure the event stays on schedule.
– Engage with attendees through polls, surveys, or interactive activities.
– Capture screenshots or record the event for future reference or promotional…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Campaign Fundraiser event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.