Building Manager Event Checklist

Building Manager Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Building Manager live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Building Manager In-Person Event Ideas

1. Organizing tenant meetings to discuss building updates and address any concerns.
2. Coordinating fire drills and emergency evacuation procedures for all occupants.
3. Planning and executing building maintenance and repair projects.
4. Arranging regular inspections and audits to ensure compliance with safety regulations.
5. Managing the scheduling and logistics of building access for contractors and vendors.
6. Coordinating move-in and move-out processes for tenants, including key handovers.
7. Planning and overseeing building security measures, such as surveillance systems and access control.
8. Organizing social events and community-building activities for building occupants.
9. Coordinating parking arrangements and managing parking facilities.
10. Planning and executing energy-saving initiatives and sustainability programs.
11. Managing building budgets and financial planning for maintenance and improvement projects.
12. Coordinating with local authorities and emergency services for building safety and compliance.
13. Planning and overseeing renovations and remodeling projects.
14. Organizing training sessions and workshops for building staff and tenants.

Building Manager Remote Event Ideas

1. Virtual tenant meetings to discuss building updates and address concerns.
2. Online training sessions for building staff on safety protocols and emergency procedures.
3. Webinars for tenants on energy conservation and sustainability practices.
4. Virtual tours of available office spaces for potential tenants.
5. Online workshops on building maintenance and repairs for building staff.
6. Web-based seminars on building security measures and access control systems.
7. Virtual networking events for tenants to connect and collaborate.
8. Online town hall meetings to gather feedback and suggestions from tenants.
9. Webinars on health and wellness initiatives for building occupants.
10. Virtual conferences on property management trends and best practices.
11. Online workshops on fire safety and evacuation procedures for tenants.
12. Web-based seminars on building code compliance and regulations.
13. Virtual open houses for showcasing building amenities and services.
14. Online training sessions on effective communication and customer service for building staff.
15. Webinars on technology integration and smart building solutions.
16. Virtual panel discussions.

Event Design

1. Determine the purpose and objectives of the event.
2. Create a budget for the event, including expenses for designing assets.
3. Research and select a suitable venue for the event.
4. Collaborate with event organizers to understand their vision and requirements.
5. Develop a design concept that aligns with the event’s theme and branding.
6. Create a detailed floor plan and layout for the event space.
7. Design and produce signage, banners, and promotional materials.
8. Develop digital assets such as website graphics, social media posts, and email templates.
9. Coordinate with vendors for printing and production of physical assets.
10. Ensure all designs comply with relevant regulations and safety standards.
11. Review and revise designs based on feedback from event organizers.
12. Coordinate with the marketing team to promote the event using the designed assets.
13. Prepare a schedule for asset production and delivery.
14. Oversee the installation and setup of assets at the event venue.
15. Conduct a final…(request a template for further details)

Event Promotion

As a Building Manager, the promotion strategy for running an online or in-person event would involve several key steps. Firstly, it would be important to create a comprehensive marketing plan that includes both online and offline channels. This could include utilizing social media platforms, such as Facebook and Instagram, to create event pages and share engaging content to generate buzz. Additionally, sending out targeted email campaigns to potential attendees and partnering with local businesses or organizations to cross-promote the event would be beneficial.

Secondly, it would be crucial to leverage the building’s existing resources and networks. This could involve utilizing the building’s website to create a dedicated event page with all the necessary information and registration details. Furthermore, reaching out to existing tenants and residents within the building to spread the word about the event and encourage their participation would be essential. Lastly, it would be important to track the effectiveness of the promotion strategy by monitoring metrics such as website traffic, social media engagement, and event registrations, and making necessary adjustments to optimize the campaign.

Building Manager In-Person Event Run Sheet

1. Arrive at the venue early to ensure all necessary preparations are in place.
2. Conduct a thorough inspection of the venue, checking for any maintenance issues or safety hazards.
3. Coordinate with event organizers to understand their specific requirements and expectations.
4. Set up and test all audiovisual equipment, ensuring they are in proper working condition.
5. Arrange seating and tables according to the event layout provided by the organizers.
6. Coordinate with catering staff to ensure food and beverages are delivered and set up on time.
7. Assist with any last-minute requests or changes from the event organizers.
8. Monitor the event throughout the day, addressing any issues or concerns that may arise.
9. Ensure the venue remains clean and tidy throughout the event, coordinating with cleaning staff if necessary.
10. Oversee the event’s conclusion, ensuring all equipment is properly shut down and the venue is secured.
11. Conduct a final inspection of the venue to ensure no damage has occurred during the event.
12…(request a template for further details)

Building Manager Remote Event Run Sheet

1. Set up the online event platform and ensure all necessary features are functional.
2. Coordinate with IT department to ensure stable internet connection and troubleshoot any technical issues.
3. Prepare the event space by arranging furniture, setting up audiovisual equipment, and ensuring proper lighting.
4. Test all audiovisual equipment to ensure clear sound and visibility for online participants.
5. Coordinate with speakers and presenters to ensure they have the necessary equipment and technical support.
6. Monitor the event platform during the event to address any participant issues or technical difficulties.
7. Manage the event schedule, ensuring smooth transitions between sessions and timely breaks.
8. Coordinate with catering services to provide refreshments for online participants, if applicable.
9. Ensure the event space is clean and presentable throughout the event.
10. Assist with post-event activities, such as collecting feedback and dismantling equipment…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Building Manager event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.