Bean Roaster Event Checklist

Bean Roaster Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Bean Roaster live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Bean Roaster In-Person Event Ideas

1. Coffee tastings
2. Roasting workshops
3. Barista training sessions
4. Coffee brewing competitions
5. Coffee farm tours
6. Coffee industry conferences
7. Pop-up coffee shops
8. Coffee pairing dinners
9. Coffee festivals
10. Coffee equipment expos.

Bean Roaster Remote Event Ideas

1. Virtual coffee tasting sessions
2. Online coffee brewing workshops
3. Webinars on coffee roasting techniques
4. Live streaming of coffee bean sourcing trips
5. Online coffee cupping sessions
6. Virtual coffee industry conferences
7. Web-based coffee education programs
8. Online coffee subscription box launches
9. Virtual coffee farm tours
10. Webinars on sustainable coffee practices
11. Online coffee equipment demonstrations
12. Live streaming of coffee roasting processes
13. Virtual coffee industry networking events
14. Web-based coffee recipe contests
15. Online coffee bean auctions
16. Virtual coffee industry panel discussions
17. Webinars on coffee flavor profiling
18. Online coffee brewing competitions
19. Live streaming of coffee bean roasting competitions
20. Virtual coffee industry trade shows.

Event Design

1. Determine the event’s theme, objectives, and target audience.
2. Create a visually appealing logo and branding elements that align with the event’s theme.
3. Design promotional materials such as posters, flyers, and social media graphics to generate interest and attract attendees.
4. Develop a user-friendly website or landing page that provides event details, registration forms, and ticket purchasing options.
5. Design email templates for event invitations, reminders, and updates to keep attendees informed.
6. Create visually engaging presentations or slideshows for speakers or panel discussions.
7. Design name badges, signage, and banners for the event venue to enhance the overall experience.
8. Develop interactive digital assets like virtual event platforms, mobile apps, or online registration systems.
9. Design merchandise or promotional items like t-shirts, tote bags, or stickers to create brand awareness.
10. Create engaging social media graphics, GIFs, or videos to promote the event on various platforms.
11. Design event programs, agendas,…(request a template for further details)

Event Promotion

As a Bean Roaster, the promotion strategy for running an online or in-person event would involve several key steps. Firstly, it would be important to create a compelling event description that highlights the unique aspects of the event, such as the variety of beans being roasted or the expertise of the roasters involved. This description should be used across various promotional channels, including social media platforms, email newsletters, and the company’s website.

Secondly, it would be crucial to leverage the power of social media to reach a wider audience. This can be done by creating engaging posts and sharing them on platforms like Instagram, Facebook, and Twitter. Utilizing relevant hashtags and collaborating with influencers or coffee enthusiasts can also help increase the event’s visibility. Additionally, offering exclusive discounts or promotions to those who share the event on their own social media accounts can incentivize attendees to spread the word.

Overall, a successful promotion strategy for a Bean Roaster’s online or in-person event would involve creating a compelling event description and leveraging.

Bean Roaster In-Person Event Run Sheet

Event Day Run Sheet for Bean Roaster:

1. Arrive at the event venue early to set up the coffee station and equipment.
2. Ensure all necessary supplies are available, including coffee beans, filters, cups, and condiments.
3. Prepare the coffee machine by cleaning and filling it with water and coffee beans.
4. Set up a visually appealing display of different coffee options and flavors.
5. Greet attendees and explain the coffee offerings, highlighting any special features or unique blends.
6. Take orders from attendees and prepare their desired coffee drinks promptly.
7. Maintain cleanliness and hygiene standards by regularly wiping down the coffee station and equipment.
8. Engage with attendees, answering any questions they may have about the coffee or the brewing process.
9. Continuously monitor the coffee supply and restock as needed to ensure a seamless service.
10. Collect payment from attendees and provide them with receipts if necessary.
11. Keep track of sales and inventory to ensure accurate reporting at the end of…(request a template for further details)

Bean Roaster Remote Event Run Sheet

Event Day Run Sheet:

1. Check internet connection and ensure all equipment is working properly.
2. Set up virtual meeting platform and test audio and video.
3. Prepare presentation materials and ensure they are accessible to all attendees.
4. Send out reminder emails to attendees with login information and event details.
5. Begin the event on time and welcome attendees.
6. Introduce speakers and facilitate Q&A sessions.
7. Monitor chat and address any technical issues.
8. Close the event and thank attendees for their participation.
9. Follow up with attendees and gather feedback for future events…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Bean Roaster event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.