Art Handler Event Checklist

Art Handler Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Art Handler live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Art Handler In-Person Event Ideas

An art handler would need to plan exhibitions, gallery openings, art fairs, auctions, artist talks, panel discussions, workshops, art installations, museum tours, art receptions, art symposiums, art competitions, art fundraisers, art residencies, art performances, art lectures, art workshops, art classes, art demonstrations, art networking events, art studio visits, art book launches, art film screenings, art collaborations, art pop-up events, art community outreach programs, art curatorial projects, art mentorship programs, art portfolio reviews, art gallery tours, art studio open houses, art education programs, art mentorship programs, art retreats, art symposiums, art conferences, art trade shows, art festivals, art competitions, art awards ceremonies, art charity events, art auctions, art fundraisers, art installations, art pop-up shops, art fashion shows, art music performances, art theater productions, art dance performances, art poetry readings, art culinary events, art garden tours,.

Art Handler Remote Event Ideas

An art handler would need to plan online events such as virtual art exhibitions, online auctions, live-streamed artist talks, webinars on art conservation, online workshops for art enthusiasts, virtual gallery tours, online art fairs, digital art competitions, virtual artist residencies, online art classes, web-based art symposiums, virtual art networking events, online art portfolio reviews, digital art showcases, virtual art book launches, online art panel discussions, webinars on art marketing, virtual art studio visits, online art fundraising campaigns, digital art collaborations, virtual art installations, online art mentorship programs, web-based art lectures, virtual art openings, online art sales, digital art workshops, virtual art festivals, online art history courses, webinars on art curation, virtual art performances, online art therapy sessions, digital art masterclasses, virtual art conferences, online art critique sessions, web-based art business seminars, virtual art residencies, online art appreciation courses, digital art exhibitions, virtual art workshops, online.

Event Design

1. Understand the event requirements and objectives.
2. Research and gather reference materials for inspiration.
3. Develop a concept and theme for the event design.
4. Create a mood board to visually represent the desired aesthetic.
5. Design and create event logos, banners, and promotional materials.
6. Develop a color palette and typography style for consistent branding.
7. Design and layout event invitations, tickets, and registration forms.
8. Create signage and wayfinding materials for the event venue.
9. Design and produce event programs, schedules, and agendas.
10. Develop digital assets such as website graphics and social media banners.
11. Collaborate with printers and vendors for production and delivery.
12. Review and proofread all design assets for accuracy and quality.
13. Make necessary revisions based on feedback from stakeholders.
14. Prepare and package all design assets for distribution or online upload.
15. Ensure all design assets are properly labeled and organized for easy access.
16. Coordinate with event organizers to ensure…(request a template for further details)

Event Promotion

As an art handler, the promotion strategy for running an online or in-person event would involve several key steps. Firstly, it would be important to create a compelling event description that highlights the unique aspects of the event, such as featured artists, themes, or special activities. This description can be used on event listings websites, social media platforms, and email newsletters to attract potential attendees.

Secondly, utilizing social media platforms would be crucial for promoting the event. Creating engaging posts with eye-catching visuals, behind-the-scenes content, and sneak peeks of the artwork or activities can help generate buzz and excitement. Collaborating with artists, influencers, or relevant organizations to share and promote the event can also expand its reach.

Additionally, reaching out to local media outlets, art publications, and online blogs can help secure press coverage and increase visibility. Sending out press releases, organizing interviews, or offering exclusive previews to journalists can generate interest and attract a wider audience.

Lastly, offering incentives such as early bird ticket discounts,.

Art Handler In-Person Event Run Sheet

1. Arrive at event location early to set up art displays and ensure proper lighting.
2. Coordinate with event staff to ensure smooth flow of guests and artwork.
3. Monitor artwork throughout event to ensure safety and security.
4. Assist guests with questions about artwork and provide information about artists.
5. Break down art displays and pack artwork for safe transport after event…(request a template for further details)

Art Handler Remote Event Run Sheet

1. Set up virtual event platform and test audio/visual equipment.
2. Coordinate with presenters and ensure they have necessary equipment and materials.
3. Monitor chat and Q&A functions to facilitate audience engagement.
4. Manage timing of presentations and transitions between speakers.
5. Troubleshoot any technical issues that arise during the event.
6. Collect and analyze audience feedback to improve future events…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Art Handler event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.