Aerialist Event Checklist

Aerialist Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Aerialist live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Aerialist In-Person Event Ideas

1. Aerialist performances at corporate events, including coordinating logistics, equipment setup, and ensuring safety measures are in place.
2. Aerialist workshops and training sessions for aspiring performers, organizing venue, equipment, and scheduling instructors.
3. Aerialist showcases or exhibitions at festivals, coordinating performance schedules, sound systems, and ticket sales.
4. Aerialist competitions, managing registration, judging panels, and venue arrangements.
5. Aerialist-themed parties or galas, planning entertainment, decorations, and catering services.
6. Aerialist demonstrations at trade shows or conventions, arranging booth setup, promotional materials, and performance times.
7. Aerialist performances at weddings or private events, coordinating with event planners, selecting appropriate routines, and ensuring proper rigging.
8. Aerialist shows at theaters or performing arts venues, handling ticket sales, marketing, and technical requirements.
9. Aerialist performances at charity fundraisers, organizing logistics, coordinating with event organizers, and ensuring.

Aerialist Remote Event Ideas

1. Virtual aerial performances showcasing the skills and talents of aerialists.
2. Online aerial workshops and classes for beginners, intermediate, and advanced levels.
3. Webinars on aerial safety and injury prevention for aerialists.
4. Live-streamed aerial competitions where participants can showcase their routines.
5. Online aerial showcases featuring different styles and techniques.
6. Virtual aerial conferences bringing together aerialists, instructors, and industry professionals.
7. Web-based aerial training programs for individuals to practice at home.
8. Online aerial Q&A sessions with experienced aerialists answering questions from the audience.
9. Virtual aerial networking events to connect aerialists from around the world.
10. Online aerial retreats offering immersive experiences and training opportunities.
11. Webinars on aerial rigging and equipment setup for aerialists and technicians.
12. Live-streamed aerial masterclasses with renowned aerialists sharing their expertise.
13. Virtual aerial festivals featuring performances, workshops, and panel discussions.
14. Online aerial conditioning and flexibility classes tailored.

Event Design

1. Determine the theme and purpose of the event.
2. Create a detailed event plan, including the schedule and activities.
3. Design promotional materials such as flyers, posters, and social media graphics.
4. Develop a visually appealing event website or landing page.
5. Design and produce tickets or registration forms.
6. Create branded merchandise or giveaways for the event.
7. Design stage backdrops, props, and set pieces.
8. Develop lighting and sound design plans for the event.
9. Create visual presentations or slideshows for speakers or performers.
10. Design signage and wayfinding materials for the event venue.
11. Develop interactive elements or activities for attendees.
12. Design badges or identification materials for staff and participants.
13. Create digital assets for online streaming or virtual events.
14. Design event programs or brochures.
15. Develop sponsorship packages and design materials for sponsors.
16. Create branded social media templates for event promotion.
17. Design email marketing campaigns and templates…(request a template for further details)

Event Promotion

In order to successfully promote an online or in-person event as an aerialist, a comprehensive promotion strategy is essential. Firstly, utilizing social media platforms such as Instagram, Facebook, and YouTube can be highly effective in reaching a wide audience. Sharing captivating videos and photos of aerial performances, behind-the-scenes footage, and sneak peeks of the event can generate excitement and anticipation among followers. Collaborating with influencers or partnering with relevant brands can also help expand the reach and visibility of the event.

Additionally, creating a visually appealing and informative event website is crucial. The website should include details about the event, such as date, time, location, ticket prices, and a brief description of the performances. It is important to optimize the website for search engines to ensure it appears in relevant search results. Utilizing email marketing campaigns can also be effective in reaching potential attendees. Sending personalized invitations, newsletters, and updates about the event to a targeted email list can help generate interest and encourage ticket sales.

Aerialist In-Person Event Run Sheet

Event Day Run Sheet for Aerialist:

1. Arrive at the venue at least 2 hours before the event start time.
2. Check in with the event coordinator and receive a briefing on the event schedule.
3. Set up the aerial rigging and equipment in the designated performance area.
4. Conduct a thorough safety check of the rigging, ensuring it is secure and stable.
5. Warm up and stretch to prepare for the performance.
6. Coordinate with the sound and lighting technicians to ensure proper cues and timing.
7. Review the performance sequence and any last-minute changes with the event coordinator.
8. Perform a final run-through of the routine to ensure everything is in order.
9. Communicate with the event coordinator to confirm the performance start time.
10. Prepare mentally and physically for the performance, focusing on breathing and concentration.
11. Perform the aerial routine, executing each move with precision and grace.
12. Maintain awareness of the audience and engage with them through eye contact…(request a template for further details)

Aerialist Remote Event Run Sheet

Event Day Run Sheet for Online Aerialist Event:

1. Pre-event:
– Test internet connection and ensure stable bandwidth.
– Set up and test audio and video equipment.
– Conduct a final run-through of the performance routine.
– Confirm the event schedule and timing with all participants.

2. Event start:
– Begin the livestream on the designated platform.
– Welcome attendees and introduce the event.
– Ensure all participants are ready and in position.
– Start the performance on time as per the schedule.

3. During the event:
– Monitor the livestream for any technical issues or disruptions.
– Engage with the audience through live chat or Q&A sessions.
– Coordinate with the aerialist to ensure smooth transitions between acts.
– Keep track of time and ensure the event stays on schedule.

4. Post-event:
– Thank the audience for attending and participating.
– Provide any necessary information or links for future events.
– End the livestream and ensure it is properly saved or archived.
– Collect…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Aerialist event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.