Acrobat Event Checklist

Acrobat Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Acrobat live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Acrobat In-Person Event Ideas

1. Organizing acrobat performances for corporate events.
2. Coordinating acrobat shows for public festivals and fairs.
3. Planning acrobat routines for private parties and weddings.
4. Managing acrobat workshops and training sessions.
5. Arranging acrobat demonstrations at trade shows and exhibitions.
6. Coordinating acrobat acts for charity fundraisers.
7. Organizing acrobat performances for school events and assemblies.
8. Planning acrobat shows for theme parks and amusement centers.
9. Coordinating acrobat routines for cruise ship entertainment.
10. Managing acrobat performances for theater productions.
11. Arranging acrobat acts for sports events and halftime shows.
12. Organizing acrobat shows for music concerts and festivals.
13. Planning acrobat routines for television and film productions.
14. Coordinating acrobat performances for circus events.
15. Managing acrobat workshops and performances for summer camps.
16. Arranging acrobat acts for casino entertainment.
17. Organ.

Acrobat Remote Event Ideas

1. Virtual conferences and trade shows
2. Webinars and online workshops
3. Online networking events and meetups
4. Virtual product launches and demos
5. Live streaming events and performances
6. Online fundraising campaigns and charity events
7. Virtual team building activities and games
8. Web-based training sessions and courses
9. Virtual job fairs and recruitment events
10. Online panel discussions and Q&A sessions
11. Virtual hackathons and coding competitions
12. Web-based seminars and educational events
13. Online art exhibitions and gallery tours
14. Virtual book clubs and author talks
15. E-commerce flash sales and promotional events
16. Online music festivals and concerts
17. Virtual fashion shows and runway presentations
18. Web-based cooking classes and culinary events
19. Online gaming tournaments and esports events
20. Virtual wellness retreats and fitness challenges.

Event Design

1. Determine the event objectives and target audience.
2. Create a design brief outlining the event theme, branding, and key messages.
3. Develop a concept for the event, including color schemes, typography, and imagery.
4. Design event collateral such as invitations, posters, banners, and signage.
5. Create digital assets like social media graphics, email templates, and website banners.
6. Design event-specific materials like name badges, programs, and menus.
7. Ensure all designs align with the brand guidelines and maintain consistency.
8. Collaborate with printers or digital platforms to produce and distribute the assets.
9. Review and proofread all designs for accuracy and quality.
10. Make necessary revisions based on feedback from stakeholders.
11. Prepare final files in appropriate formats for printing or online use.
12. Coordinate with the event team to ensure timely delivery of assets.
13. Monitor the production process to ensure the quality of printed materials.
14. Provide support during the event, ensuring all assets…(request a template for further details)

Event Promotion

As an Acrobat, the promotion strategy for running an online or in-person event would involve leveraging various marketing channels to reach the target audience. Firstly, creating a visually appealing and informative event website or landing page would be crucial. This page should highlight the unique selling points of the event, such as thrilling acrobatic performances, interactive workshops, or special guest appearances. Additionally, utilizing social media platforms like Facebook, Instagram, and Twitter would be essential to generate buzz and engage with potential attendees. Sharing captivating videos and images of past performances, behind-the-scenes glimpses, and testimonials from satisfied participants can help build excitement and attract a wider audience.

Furthermore, collaborating with relevant influencers or bloggers in the entertainment industry can greatly enhance the event’s visibility. These influencers can promote the event through their social media platforms or blogs, reaching their dedicated followers who may have a keen interest in acrobatics. Additionally, partnering with local businesses, such as gyms, dance studios, or event venues, can help spread the word.

Acrobat In-Person Event Run Sheet

1. Arrive at the event venue early to set up equipment and ensure everything is in place.
2. Conduct a thorough safety check of all acrobatic equipment, including rigging, mats, and props.
3. Coordinate with the event organizer to finalize the performance schedule and any last-minute changes.
4. Communicate with the acrobats to ensure they are aware of their performance times and any specific requirements.
5. Conduct a warm-up session with the acrobats to ensure they are physically prepared for their performances.
6. Brief the acrobats on any safety precautions or emergency procedures they need to be aware of during their performances.
7. Coordinate with the sound and lighting technicians to ensure the acrobats’ performances are properly lit and sound cues are in place.
8. Conduct a final run-through of each acrobat’s performance to ensure they are comfortable with the timing and choreography.
9. Assist the acrobats with any costume changes or prop setups they may require during…(request a template for further details)

Acrobat Remote Event Run Sheet

1. Pre-event:
– Confirm event details with the client, including date, time, and platform.
– Set up the online event platform and test all features.
– Create a detailed schedule for the event, including start and end times for each segment.
– Coordinate with speakers and ensure they have the necessary equipment and materials.
– Send out invitations and reminders to attendees, including login instructions.

2. Event day:
– Arrive early to ensure all technical equipment is functioning properly.
– Conduct a final run-through of the event platform and test audio and video quality.
– Welcome attendees and provide instructions for navigating the online event.
– Introduce speakers and manage their presentations, ensuring smooth transitions.
– Monitor the chat or Q&A feature and address any technical issues or questions.
– Keep track of time and ensure the event stays on schedule.
– Engage with attendees and encourage participation throughout the event.
– Conclude the event by thanking attendees and speakers, and providing any necessary follow-up information.

3…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Acrobat event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.