Accompanist Event Checklist

Accompanist Event Planning Template

In this article, we look at the initial steps to planning out your upcoming Accompanist live or virtual event. We’ve put together event ideas, some event design help, strategies for promoting your event and handy run sheets for your event. Need a checklist? Request a checklist template and our team will get a starter checklist created for you.

Accompanist In-Person Event Ideas

1. Recitals: Plan and coordinate accompaniment for student recitals, ensuring the availability of pianists or other instrumentalists.
2. Concerts: Organize accompaniment for various concerts, including soloists, ensembles, or orchestras.
3. Auditions: Arrange accompaniment for auditions, providing support for vocalists, instrumentalists, or dancers.
4. Rehearsals: Schedule and manage accompanists for rehearsals, ensuring they are present and prepared.
5. Competitions: Coordinate accompaniment for music competitions, working closely with participants and judges.
6. Masterclasses: Plan accompaniment for masterclasses, facilitating the learning process for students and instructors.
7. Choir Performances: Organize accompaniment for choir performances, collaborating with conductors and singers.
8. Opera Productions: Manage accompaniment for opera productions, coordinating with singers, directors, and orchestra members.
9. Musical Theater: Arrange accompaniment for musical theater.

Accompanist Remote Event Ideas

1. Virtual concerts: Planning and coordinating online concerts where the accompanist collaborates with musicians remotely.
2. Live streaming sessions: Organizing live streaming sessions where the accompanist accompanies performers in real-time through video conferencing platforms.
3. Online auditions: Facilitating auditions for performers by coordinating virtual accompaniment sessions and managing the technical aspects.
4. Webinars and workshops: Arranging online educational events where the accompanist shares their expertise and provides guidance to aspiring musicians.
5. Virtual rehearsals: Coordinating and scheduling online rehearsals for ensembles or choirs, ensuring smooth accompaniment during practice sessions.
6. Online competitions: Planning and managing virtual music competitions where the accompanist provides backing tracks or accompanies participants remotely.
7. Masterclasses: Organizing online masterclasses where the accompanist works closely with individual musicians, providing feedback and guidance.
8. Collaborative recording projects: Coordinating online recording projects where the accompanist collaborates.

Event Design

1. Determine the event’s theme, purpose, and target audience.
2. Create a design brief outlining the event’s requirements and objectives.
3. Research and gather reference materials, such as logos, branding guidelines, and previous event designs.
4. Develop a concept for the event’s visual identity, including color schemes, typography, and graphic elements.
5. Design promotional materials, such as posters, flyers, and social media graphics, to attract attendees.
6. Create a visually appealing event website or landing page, incorporating the established visual identity.
7. Design email templates and newsletters to communicate with potential attendees and provide event updates.
8. Develop interactive digital assets, such as online registration forms or virtual event platforms.
9. Collaborate with the marketing team to ensure consistent branding across all event materials.
10. Prepare print-ready files for physical assets, such as banners, signage, and name tags.
11. Coordinate with printers or production vendors to ensure timely delivery of printed materials.
12. Create presentation…(request a template for further details)

Event Promotion

As an accompanist, the promotion strategy for running an online or in-person event would involve targeting the right audience and utilizing various marketing channels. Firstly, it would be essential to identify the target audience, such as music enthusiasts, students, or performers, and tailor the promotional efforts accordingly. For an online event, utilizing social media platforms like Facebook, Instagram, and Twitter would be crucial. Creating engaging posts, sharing sneak peeks of the event, and collaborating with influencers or relevant music communities can help generate buzz and reach a wider audience. Additionally, sending personalized emails to music schools, conservatories, and local music organizations can help spread the word about the event.

In-person events would require a slightly different approach. Utilizing local advertising channels like newspapers, radio stations, and community bulletin boards can help reach the target audience effectively. Collaborating with local music stores, schools, and community centers to display posters or distribute flyers can also be beneficial. Furthermore, leveraging word-of-mouth marketing by encouraging attendees to.

Accompanist In-Person Event Run Sheet

Event Day Run Sheet for an Accompanist:

1. Arrive at the event venue at least 1 hour before the scheduled start time.
2. Set up the piano or keyboard in the designated performance area.
3. Ensure that the instrument is in tune and all necessary equipment (e.g., music stand, bench) is in place.
4. Review the event program and familiarize yourself with the order of performances.
5. Communicate with the event organizer to confirm any last-minute changes or additions to the program.
6. Coordinate with performers to discuss their specific musical requirements and any tempo or dynamic preferences.
7. Be prepared to accompany each performer during their rehearsal or soundcheck, if required.
8. Prioritize punctuality and be ready to start each performance on time.
9. Provide musical support by following the performers’ cues and maintaining a steady tempo.
10. Stay attentive and flexible during the event, adapting to any unexpected changes or improvisations.
11. Maintain a professional and respectful…(request a template for further details)

Accompanist Remote Event Run Sheet

Event Day Run Sheet:

1. Check internet connection and ensure all necessary equipment is set up.
2. Test audio and video quality before the event begins.
3. Communicate with the event organizer to confirm the schedule and any last-minute changes.
4. Be prepared to accompany performers as needed, following their lead and adjusting to their tempo and style.
5. Stay alert and focused throughout the event, ready to adapt to any unexpected situations.
6. Provide feedback and support to performers as needed.
7. Wrap up the event by thanking the organizer and performers, and ensuring all equipment is properly shut down and stored…(request a template for further details)

What Next?

You’ve got your ideas on planning your in-person or online Accompanist event, what next? We’ve put together a Resource Area with tools to help you run your event and you can also Request A Checklist to help speed up your event planning process. We’re here to help.